Maintaining groups

In this section, you can find information on the following topics:

• “Assigning users to groups”
• “Creating groups”
• “Editing groups”
• “Deleting groups”

Assigning users to groups

To assign a user to a group, follow these steps:

1. Open Longview Application Administrator.
2. In the Server Explorer pane, expand the Users and Groups category, and select Users. The list of users appears in the Contents window.
3. Double-click the user you want to modify. The Properties dialog for that user opens.
4. Click the Groups tab. Existing groups appear in the All Groups list.
5. To add the user to a group, select the group.
6. When you are finished adding the user to groups, click OK.

Creating groups

You can use Longview Application Administrator to create new groups.

To create a new group, follow these steps:

Note: You can also create new groups by importing text files. For information on how to do this, see “Preparing import files for groups”.

1. Open Longview Application Administrator.
2. On the File menu, select New > Group. The New Group dialog opens with the General tab in view.
   
3. Complete the following fields:

   Field	Description
   Name	Type a name for this group. The group name: can be a combination of both letters and numbers can have a maximum of 31 characters may include the underscore ( _ ) cannot contain spaces
   Description	Enter a description of the new group, such as its role in the system. The maximum number of characters the description can contain is 100.

4. Click the Users tab. Existing users appear in the All Users list.
   
5. To include a user in the group, select the user.

   Note: Select one of the existing groups from the Groups list to choose from the users in that group. The users that you select to include in the new group appear in the Group Members list.

6. Click the Authorization tab. The tab opens with the Application Access – Add-In for Office category displayed.
   
7. Assign the following authorizations to the group as necessary. See Understanding User and Group Authorizations for more information about authorizations.
8. When you are finished, click OK. The new group appears in the Groups list in the Contents window.

Editing groups

To make changes to a group, follow these steps:

1. Open Longview Application Administrator.
2. In the Server Explorer pane, expand the Users and Groups category, and select Groups. The list of groups appears in the Contents window.
3. Double-click the group you want you modify. The Properties dialog for that group opens.
4. Make the changes you require to the group.
5. When you are finished, click OK. Your changes are applied to the group.

Deleting groups

To delete a group, follow these steps:

1. Open Longview Application Administrator.
2. In the Server Explorer pane, expand the Users and Groups category, and select Groups. The list of groups appears in the Contents window.
3. Right-click the group you want to delete and select Delete.

   Caution: If you delete a group, it cannot be recovered. To restore a deleted group to the system, it must be recreated. The next group in the list after the one you have deleted will automatically be selected for deletion, so do not click Delete more than once unless you want to delete multiple groups in a sequence. Use this function with caution.

4. In the confirmation dialog, click Yes. The group is removed from the system.

   Note: Deleting a group does not delete the users who were members of it, though it may affect their permissions. The AllUsers group is protected and cannot be deleted. For more information on the AllUsers group, see “Understanding the AllUsers group”.